Manual Records

Drivers must produce a record of their whole daily working period. So when drivers are unable to operate the instrument, have not been allocated a vehicle, or are working away from the vehicle and have had to remove their tachograph chart, they must manually record their activities on the chart.

Manual entries may also be needed at other times - for example, if the tachograph develops a fault, or in the event of an emergency ('Unforseen events'). Employers may also ask drivers to indicate on a chart where their duty (or rest) begins and ends, so that they can ensure that a full record has been submitted.

Where to Record a Manual Entry
Most analogue charts have a specified place to make manual entries (usually on the reverse). However, manual entries can be made anywhere on the chart provided that they are clear and do not obliterate other recordings.

Examples of Manual Entries
The following are examples of manual records.

Fig 1. Manual Record (Source - VOSA)

Fig 1. is an example of manual entries made on the rear of a tachograph chart of a driver who started his day at 06.00 with an hour's work doing other duties away from his vehicle. He also finished his day with an hour of other work away from his vehicle and has indicated both the end and the start of a daily rest period. His activities while with the vehicle are recorded by the instrument on the other side of the chart once it has been inserted.

Fig 2. Manual Record (Source - VOSA)

Fig 2. is an example of the manual entries that could be made by a driver who changed vehicles at 12.00 in London and continued his duties before finishing in Bristol. All the details of his activities and his name are listed on the other side of the chart.

Fig 3. Manual Record (Source - VOSA)

Fig 3. is an example of the manual entries that could have been made by a driver who discovered a tachograph fault at 12.00. He uses the preprinted matrix to indicate his activities for the remainder of his duty until 18.30. He has also noted the reason for his keeping a manual record. All other details are provided on the other side of the chart.

Source - VOSA

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